Finance

The Director of Finance oversees and executes the business-related functions of the school division in compliance with laws, policies, regulations, and best business practices.

Responsibilities of Finance & Operations include:

  • Accounting

  • Budget

  • Payroll

  • Purchasing & Contracting

  • Medicaid Program

In accordance with the Strategic Plan 2027 for Manassas City Public Schools, the Department's goal is to operate effectively and efficiently, providing high-quality service to students and staff that enhances the learning environment in a cost-effective manner. 

Accounting

Accounting is responsible for maintaining and reporting the finance accounting records for Manassas City Public Schools (MCPS) in accordance with Generally Accepted Accounting Principles (GAAP).  Responsibilities include the following:

  • Provide the School Board with financial planning documents and accurate financial records

  • Oversee & coordinate the school division year-end audit & reporting

  • Report required financial information to VDOE, including the Annual School Report (ASR) utilizing the Munis Financial System

  • Perform Payroll & Accounts Payable functions

  • Maintain fixed assets

  • Manage cash deposits and disbursements

  • Provide City of Manassas with timely financial reconciliations and reporting

  • Oversee & coordinate guidance to schools and administrative staff with regard to accounting practices

  • Food & Nutrition financial services and banking reconciliations

  • Year-end tax reporting including Payroll, W-2s and vendor 1099 forms

  • Collection of revenues & receivables

  • Cash and account reconciliations

  • Ad Hoc analysis and review of the appropriated fund and activity fund accounts & accounting procedures

  • Review, implementation, and guidance regarding changes in Generally Accepted Accounting Principles (GAAP) as they affect MCPS

Accounts Payable

Accounts Payable (AP) is responsible for processing all disbursements for MCPS.  The Accounts Payable Specialist works closely with school bookkeepers to ensure timely and accurate payment to vendors. School/department bookkeepers process invoices for their location with final approval for payment in the finance office.  AP checks are generally run twice monthly.

Accounts Payable maintains vendor records including adding new vendors, updating changes with current vendors and updating vendor file information.  All vendors must complete a W-9 form.  AP also reimburses Manassas City Public Schools employees for travel and tuition and processes ST-12 (tax exempt forms) as necessary.

Reports for reconciling accounts payable disbursements are done at the end of each month. The school board receives monthly reports of disbursements, which are reviewed at the regular business meetings on the second and fourth Tuesday of each month.  Reporting of all disbursed bond money to the City of Manassas treasurer's office for the release of funds is done on a monthly basis.

MCPS employees can access related forms and resource information via My MCPS staff intranet.

Contact Information:
Marianne McCormack
Accounts Payable Specialist 
Phone: 571-377-6038
Email Marianne McCormack